How to Add Signature in Office 365 Outlook Email – A lot of businesses are using Office 365 Outlook email for their email needs.
Office 365 Outlook is great for businesses, since it provides companies with a secure email option that is available from any location.
The speed and immediate nature of emails makes it one of the most useful business assets available. Yet, there are many ways to make it more efficient.
Email signatures are one way to optimize your communications even further. Standardized content added to the end of each email can provide extra contact information, a marketing mantra, or a timely disclaimer as occasion warrants. The question now, is how you can change email signature(s) in Office 365?
Create an Email Signature in Office 365 Outlook
Creating email signatures in Outlook is easy. The only challenge you may encounter is that the Outlook’s signature editor has rather basic set of formatting tools. To set up email signature in Office 365 Outlook, simply follow these steps:
- Open Microsoft Outlook.
- In Outlook, click “File”
- Next click on “Options”
- Next click on “Mail.”
- Then, in the Outlook Options window under the Mail tab, click “Signatures…”
- in the “Compose messages” section.
- In the Signatures and Stationery window, click New to create your Outlook signature. Type a name for your signature.
- In the Edit signature section, create your signature block. Use available formatting tools.
Note: Outlook editor offers rather basic formatting tools. If you are not ok with the effects provided, you can make use of a free email signature generator to generate a signature template. After tweaking the template to your needs, simply copy and paste it to Outlook editor.
- In the Choose default signature section, specify which email account should get the signature (applies if you use more than one email account), and whether add it to new messages and/or replies/forwards. If all the settings are ready, save changes by clicking OK.
- To check if the signature is working correctly, open a new email message. The signature should already be there.
Note: If you didn’t select a signature as a default one, then every time you write a new mail, you’ll need to add it manually. You can add your customized email signature from the Signature button in the Message ribbon.
That’s it. If you want to create another email signature for other recipients, simply follow this guide again. You can create as many Office 365 Outlook signatures as you need, which then you can select from the Signature button in the new message window.
Outlook Signature Manager
Businesses, no matter how small or big, wants to have email signatures in their business email communications. But, managing Office 365 Outlook signatures – so they always stay updated, unified and correctly branded – can be quite difficult without a signature management tool. Such a tool works centrally and helps the admin control user signatures globally.
When you need a solution for managing Office 365 Outlook signatures, you have two options – client-side or server-side software.
A client-side solution for Outlook needs installation add-ins on each workstation. They’re responsible for adding and updating user signatures when necessary.
This client-side solution is ok when you want to provide your users more control over email signatures they can use.
A server-side solution for email signatures is useful when you wish to apply signatures to emails sent from any device. Server-side email signatures are applied after an email is sent.
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